POSITION TITLE:	Accounts Payable Manager
STATUS:	12-Month, Full-Time
FLSA STATUS:	x	Exempt		Non-Exempt
REPORTS TO:	Director Finance
HUMAN RESOURCES:	x	Approved		Not Approved

 

The scheduled work hours for this position are 8:00 AM - 4:30 PM

The salary is $51,878 per year with standard benefits.

Start date TBD

 

POSITION SUMMARY:   Handles day-to-day operations of the Accounts Payable Department.

ESSENTIAL FUNCTIONS:  

1. Supervise accounts payable personnel.
2. Assure the accurate and timely processing of all payables, bill lists, and prewrite check activities.
3. Assist in the reconciliation and review of the monthly bill list production.
4. Implement and/or streamline procedures to facilitate processing of payables issues.
5. Maintain records and administrative notes on interpretation of district policies and procedures related to Payables, petty cash, employee reimbursements, and other non-purchase order payments (i.e. refunds).
6. Prepare district’s external tax forms – 1099s.
7. Prepare detailed account analysis and communicate with individual requisitioners.
8. Work with auditors during annual audits of the district’s financial records and activities.
9. Prepare annual reviews of payable personnel.  Deliver annual reviews and set goals with accounts payable personnel.
10. Develop written procedures for all aspects of the payables function.
11. Coordinate all activities between General Ledger and Payables functions.
12. Be familiar with all district/vendor agreements and ensure compliance with the provisions of each.
13. Manage inquiries from school administrators, vendors, and staff.
14. Meet the needs of Cabinet members, Directors, Coordinators, and department heads in the matters of vendor/personnel payments.
15. Perform other duties as directed by the Chief Financial Officer or Director Finance.

ESSENTIAL SKILLS AND ABILITIES: 

• Knowledge of accounting procedures.
• Knowledge of internal control measures.
• Knowledge of 1099 reporting procedures.
• Ability to review work of accounts payable staff and handle all inquiries involving interpretation of policies and procedures.
• Ability to interact with building and departmental personnel in a timely and efficient manner.
• Ability to represent the district in vendor relations including professional written and verbal communication skills.

BASIC REQUIREMENTS:  

1. Degree from a four-year accredited college or university with a major in Business Administration, Accounting, or a comparable discipline (Preferred but not required).
2. Three to five years’ payables experience with a large employer and automated systems.  
3. Computer competency including experience various payables and accounting software packages.
4. Skill in handling a high volume of diverse calls in a professional and courteous manner.
5. Knowledge of State accounting laws governing payment of vendor claims on district assets.
6. Ability to plan and execute yearlong calendar items related to vendor and personnel remittance.
7. Ability to maintain productive working relationships with fellow employees and the public.

EQUIPMENT USED:  

• Standard office equipment.  

 

WORK ENVIRONMENT:  

• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.